Bookings
Make rooms, desks, parking spaces and shared equipment available to employees. Define availability, capacity limits and booking confirmation rules for each resource.
Bookings are part of HR Extended.
Different resources, different rules
A room may need hourly bookings, while a parking space may be booked for a whole day. Define dates, times, booking duration and participant limits for each resource type.
A resource has a name, description, photo and optional documentation link. Types can have their own icons and colours.
- Meeting rooms with availability hours.
- Desks to book at a selected office.
- Parking spaces with booking limits.
- Shared equipment available for a specified period.
Availability in the schedule
The schedule shows dates for the selected resource and people already booked in. Once the booking limit is reached, further bookings are blocked.
Take working days into account when configuring availability. Employees choose a slot from the available entries in the schedule.
Offices and teams
Assign a resource to a location or competence centre. Restrict the visibility of selected resource types to employees assigned to a particular office.
Confirmation and cancellation
The company defines the initial booking status and available status transitions. You can distinguish pending, confirmed and cancelled bookings.
Each employee's booking has its own status. Cancelling it frees a place for someone else.
My bookings
Employees can view upcoming and past bookings. Each entry shows the date, location, resource description and applicable restrictions. They can also cancel a booking from this view.
See say.work in action.
Choose the modules you want to explore in a 30-minute demo.